2010 Registration Info
Welcome to the SpiritFire Registration Information! We are excited to have you join us.
Below you will find all the facts about what registration includes, arrival and departure info, and other important information. Please read it thoroughly and carefully before you register.
What's On This Page:
- What's Included In Registration
- Arrivals and Departures
- Community Shifts
- Policies: Cancellations and Refunds
- Registration Rates and Dates
Registration Rates and Dates: all rates are pending space available.
Early Registration (up to April 1st) : Adults $300/Youth (ages 6-12) $170
Regular Registration (April 2nd to June 7th): $325/Youth $170
Late Registration (June 8th to June 26th): $350/ Youth $180
Last Minute Registration (June 27th - July 3rd - online ONLY): Adult $375/Youth $200
We close registration when the event reaches capacity, which for the past few years has happened before the end of late registration. Please plan early to ensure a space at the gathering, and save some money in the process!
What is Included?
Meals: The retreat staff serves us an excellent brunch and dinner daily. Vegetarian meals are included with your registration. If you have dietary needs beyond vegetarian, you are responsible for bringing what you need to supplement what is offered.
The meal plan is part of the retreat’s pricing structure and is not optional. A list of planned meals/dishes will be up no later than a week prior to the gathering for your planning convenience. We are trying to avoid commonly problematic ingredients in general – ask the registrar if you have questions about the meals.
For those desiring meat, we have changed our meat plan from previous years: There will be a grill on site operating and you can choose to purchase meat meals on site – CASH ONLY and please bring smaller bills! Available items and costs will be posted on the website and Yahoo Group no later than 2 weeks before the event.
If you eat meat but don’t want to pay the extra fee, we recommend bringing your own – sandwich meats, pre-cooked chicken, ribs, those things that keep well – and keeping them in a sealed cooler. (We recommend bringing food to supplement your meals either way!) You are welcome to keep food and drinks in a sealed, latchable cooler at your site. No campfires or cooking are allowed at tent sites or in cabins.
Lodging: SpiritFire offers beautiful and comfortable woods tenting. Clean, ample women's and men's shower rooms are available, as well as bathrooms and many privies throughout the site.
There are a small number of cabin bunks. Cabin bunks are limited and not guaranteed. Preference is given to those with medical or travel restrictions, with secondary consideration going to those carpooling. If you are driving alone to the festival and opt for a cabin room, your space may be given to someone else with medical or travel restrictions if the cabins sell out early.
Please note there is limited room for only 2-3 campers of 18' in length or shorter; see our RV policy in the FAQ section of this site.
Events: Workshops, rituals and all daytime and evening events are included.
Arrivals And Departures
All attendees should plan to arrive on Wednesday, July 7th between 10am and 6pm.
Closing circle is on Sunday, July 11th, and attendees who have not selected to stay an additional night (extra fee payable directly to the site owners) must be offsite before dark.
Being on Site:
SpiritFire is an intensive retreat community, and as such we do not accept partial registrations or day visitors. All registrants must plan to arrive during registration hours on Wednesday, July 7th, and stay on site for the duration of the event through the closing circle on Sunday, July 11th.
SpiritFire Festival does not make accomodations for early departures except in case of emergencies.
Arrival time:
Please plan to arrive on Wednesday, July 7th between 10am and 6pm. This will allow you ample time to set up your campsite, eat, and get settled before the opening circle. Soup and sandwiches will be available between 12 noon and 2pm. Those arriving in the first few hours might have the option to buy out your community shift (funds go to the scholarship fund) - so arrive early!
Those arriving late will find the entrance gate closed and will need to make special arrangements to be led up the mountain and into camp so that disturbance of ongoing rituals or activities is kept to a minimum. This may result in a long wait at the bottom of the mountain road for you, so don't come late!
Friday arrivals may, at the discretion of the registrar, be available with permission given prior to registration. Because of the disruption late arrivals tend to create within the festival environment, an additional cost of $20 will be added to the registration rate of anyone arriving on Friday. If you register and then arrive on a later day, expect to pay this fee at the door.
Community Shifts
All festival attendees will be responsible for one community shift that helps to support the festival. Signups for various groups will be available upon check-in on site (another reason to arrive early!) and will include things such as:
- Fire Circle Setup/Maintenance
- Food Altar/Food table
- Registration and Welcome Tent
- Town Runs
- And more!
There are no meal prep or cooking shifts! Everyone is expected to wash, rinse and replace their own dishes.
Children at SpiritFire
Children are a valued and welcome part of SpiritFire, but a fire circle gathering can be very difficult for parents of young children, so please consider carefully before registering them for the event. Parents or guardians are 100% responsible for supervising their children at all times while on site. At no time should any minor be allowed to wander the site (even a populated area) alone, be left unattended, nor should they attend workshops or rituals without parental supervision. Please do not let children play on event structures (vehicles, carts, trailers, on stairs, etc.) Parents neglecting this agreement, who are found to be allowing their children to risk harm by neglect, or who cause disturbance to participants or gathering events via neglect will be asked to leave the gathering without refund.
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Registration Policies
Payment:
We accept Paypal (credit cards/Paypal accounts) via our online system. Payment is required at time of online registration; you'll need either a checking account, a credit card, or a Paypal account to complete payment.
Since opening the online system for SpiritFire, using Paypal has made registration very convenient, but has cost us thousands of dollars in fees. In order to continue this service, paying online will add $5 to your total amount due. This will not cover our expenses, but it will lessen the amount to a point where we can continue to offer the service. To avoid these fees, we welcome checks or money orders by mail.
Cancellations and refunds:
It's always best to be sure that you can attend before registration and payment. But sometimes unexpected things come up, so here's how we will accommodate you if that happens.
All cancelled registrations will be subject to a $45 cancellation fee. The following schedule applies to refunds, which must be received in writing by the dates listed:
- Cancellations through May 1st will be refunded all but the cancellation fee (minus any donations - donations will not be refunded).
- Cancellations from May 2nd to June 15th: 50% minus any donations.
- Cancellations after June 15th: No refund.
All refunds will be issued via check or Paypal. To avoid losing money, we encourage you to consider selling your ticket to someone on the waiting list (if the gathering is full) or to another person who is planning to go. You will need to check in with the registrar before doing this, as we'll need to make sure the information is transferred correctly. Please do not sell your ticket without contacting the registrar first!
Pets
Pets are not allowed by the site owners, with no exceptions. Please make arrangements to leave your friend in the care of a trusted one at home,
Substances
Drinking in public places is not allowed at SpiritFire. We highly discourage casual or excessive drinking during the gathering. Alcohol should be consumed responsibly and away from public areas. Any minors caught using alcohol will be asked to leave the festival without refund, as will any adults supplying it, encouraging its use, or enabling minors to use it by direct or indirect means. Anyone who appears to be intoxicated or who disturbs festival events or attendees will be asked to leave site without refund.
Smoking of cigars or cigarettes is only allowed in one area of the site per the owner's policy, and we take their preference very seriously. Please only use the designated area for smoking, and do not smoke in other areas or in your cabin/tent.
Please leave all other substances at home - no illegal substances of any kind will be tolerated at the event.